Bid Opportunities

Due to the state of the pandemic and our offices currently closed to the public, we will accept a PDF submission of your proposal via email. As stated in the proposal, the deadline to submit is Thursday, February 25th, at 3:00 PM Pacific Standard Time. If you wish to submit electronically, please email Aaron Zavala, Senior Management Analyst, at azavala@cityofpetaluma.org.

Due to the state of the pandemic and our offices currently closed to the public, if we were to have meetings for the finalists, they would be conducted virtually.

Any firm may submit a proposal. All proposals will be evaluated through the listed criteria.

It is up to the proposer to establish and illustrate if they can fulfill the needs of the City of Petaluma identified in the Request for Proposal from their location of operation or location of employees. Note: We understand that some firms may have employees working remotely due to the pandemic.

The City of Petaluma does not have a list of specific grants that we will be seeking on-call grant writing assistance for. Internally a few departments have running lists of grants to watch and that staff may be applying to. We envision leveraging funding through on-call grant writing assistance to help apply to more specialized and big-ticket type grants that fit the City Goals and Priorities or that our staff does not have the capacity to do in house.

The information requested in this section should describe the qualifications of the firm, key staff, and sub-contractors performing projects within the past five (5) years that are similar in size and scope to demonstrate competence to perform these services. There is not a specific number of past projects the City of Petaluma is looking for; the City is looking for competence to perform the listed services in the firm’s provided past projects.

This item goes hand in hand with the items it follows, Key Staff and Summary of Firm’s Capabilities. The intent was for our evaluators to get to know your firm’s work by being able to see some examples of successful grants that your firm has produced. The amount of writing samples is up to the firm, ultimately the quality of the work is what will be evaluated. The sample(s) can be included as an attachment(s) to your proposal in one complete pdf. The writing samples will not be counted in your page limit.

Yes, the fee proposal would count towards the 20-page limit. The Index/Table of Contents, tables, charts, graphic exhibits, and resumes of key staff are excluded from the page count limit. Additionally, any writing samples as attachments to the proposal will be excluded from the page count limit.